Executive Assistant

Full Time

Remote

Philippines, Colombia, Mexico, USA

Pacific Standard Time (PST Time Zone)

JOB DESCRIPTION

The Executive Assistant provides high-level administrative support to the executive team, including the CEO, CFO, or other senior executives. This role involves managing the executive's schedule, coordinating meetings and events, handling confidential information, and acting as a liaison between the executive and other stakeholders.

RESPONSIBILITIES

Calendar and Schedule Management: 

  • Manage and maintain the executive’s calendar, scheduling appointments, meetings, and travel arrangements. 
  • Coordinate and prioritize the executive’s daily activities, ensuring efficient time management. 
  • Prepare meeting agendas, briefings, and materials for the executive. 

 

Communication and Correspondence: 

  • Act as a point of contact between the executive and internal/external stakeholders. 
  • Screen and manage phone calls, emails, and other forms of communication. 
  • Draft, proofread, and edit correspondence, reports, and presentations. 

 

Meeting and Event Coordination: 

  • Organize and coordinate meetings, including booking venues, arranging catering, and managing logistics. 
  • Attend meetings, take minutes, and follow up on action items as required. 
  • Plan and execute company events, conferences, and other special projects. 

 

Travel Coordination: 

  • Arrange complex travel itineraries, including flights, accommodations, and ground transportation. 
  • Prepare detailed travel itineraries and manage travel expenses and reimbursements. 

 

Administrative Support: 

  • Manage confidential documents and information with discretion. 
  • Assist with the preparation of reports, presentations, and data analysis. 
  • Handle office tasks such as filing, data entry, and managing supplies. 

 

Project Management: 

  • Support the executive in various projects by coordinating tasks, timelines, and deliverables. 
  • Conduct research and compile information for special projects and presentations. 

 

Financial Administration: 

  • Assist with budgeting, expense tracking, and financial reporting for the executive’s office. 
  • Process invoices, expense reports, and reimbursements. 

 

Liaison and Relationship Management: 

  • Build and maintain relationships with key internal and external contacts. 
  • Facilitate communication between the executive and other departments or external partners. 

QUALIFICATIONS

  • Bachelor’s degree or equivalent experience preferred. 
  • Proven experience as an executive assistant or in a similar role. 
  • Exceptional organizational and time-management skills. 
  • Strong written and verbal communication skills. 
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. 
  • Ability to handle sensitive information with discretion and maintain confidentiality. 
  • Strong interpersonal skills and the ability to work well with diverse groups of people. 
  • High level of professionalism and attention to detail. 

ABOUT THE COMPANY

Satellite Teams is a global professional employer organization with offices in the USA, the Philippines, Costa Rica, Mexico, and Poland. We provide full-time remote teams to leading companies in the U.S. across a wide range of industries including advertising and entertainment, health and beauty, financial services, real estate and property development. We take pride in having the best talent and providing exceptional employee experiences.

JOB DESCRIPTION

We are looking for a Lien Negotiator whose primary function will be to negotiate post-settlement liens, including health insurance liens, hospital liens, private medical provider liens, and state and federal medical provider liens. They will also be responsible for finalizing the case and providing clients with the best recovery possible and exhibit a high level of efficiency and proficiency.

RESPONSIBILITIES

QUALIFICATIONS

ABOUT SATELLITE TEAMS

Satellite Teams is a global professional employer organization. We provide full-time remote teams to leading companies in the U.S., across a wide range of industries including advertising and entertainment, health and beauty, financial services, real estate, property development, and legal. We take pride in having the best talent and providing exceptional employee experiences.

Visit our career page at https://www.satelliteteams.com/careers