Real Estate

5 Ways To Improve Your HOA Meetings

Playing a crucial role in fostering a community, HOA board meetings set the groundwork for how the entire community runs. But what happens when it isn’t properly managed? These meetings become laborious where a lot of issues are raised but little is actually resolved.

Here are some tips on how you can hold a more productive HOA meeting as a Community Association Management company. This way, everyone will walk away from the table knowing exactly where the group is headed next.


1. Have A Well-Organized Agenda

Effective HOA board meetings may not necessarily need to address every detail. Try to limit to the most pressing issues to keep the group interested and focused. This means you need to ensure that everything is prepared beforehand–from agenda items to board packets.


2. Encourage Participation

Encourage members of the community to participate in the discussions. This can be done through newsletters, social media, or other forms of communication. Allowing open discussion and asking for input from attendees can also help foster a sense of community and ensure that everyone is heard.


3. Keep It Concise

What exactly makes HOA board meetings brief and to the point? Your association board meetings should be around sixty (60) to ninety (90) minutes. Have someone keep an eye on how long each topic is discussed and wrap up anything that takes longer than 10 minutes.


4. Take Advantage of Technology

Utilizing cloud technology such as Zoom, Teams, or Skype can make it easier for homeowners to attend meetings remotely. This can be useful for those who may have scheduling conflicts or can’t attend in person.


5. Be Clear When Concluding the Meeting

It’s always a good idea to take a few minutes to make sure everyone is clear on what was discussed to have effective HOA board meetings. If there is time, try to review the action items before each meeting ends to ensure that everyone on the board is aware of their roles and duties.


Remember that a well-prepared HOA meeting is the key to creating an effective community association management strategy.

By implementing these strategies, you can help make meetings more productive and efficient, which benefits the whole community and your association management company.

If you need a hand in organizing and conducting your meetings more efficiently, Satellite Teams is here to help lessen your burden. From preparing presentations, creating board packages, managing online meetings, and more, our qualified, full-time remote support professionals are ready to help.

Want to learn more? Click the link below!

Got any questions?
Consult with our team today!

Got any questions? Consult with our team today!

Got any questions?
Consult with our team today!

Got any questions? Consult with our team today!

Explore Our Blog Posts

Read up on informative articles about emerging industry trends, business tips, entrepreneur insights, and more!

Ways To Deal With The Paralegal Talent Shortage

Personal injury law firms are finding themselves short on skilled paralegals because of the current state of the US economy and post-pandemic effects to the industry. You are not alone! Everyone's feeling the talent crunch.

Crisis To Opportunity: Ways To Future-Proof Your Personal Injury Law Firm

Being in business for years, I’ve learned that crises are inevitable in any venture. Challenges such as economic downturns, competition in the labor market, mass resignations.

How Are Successful Management Companies Leveraging Remote Talent?

Let’s face it—we are in a digitally-driven world where the traditional staffing model is no longer the only option for companies to expand their team’s capacity. And with the rise of technology management.